Administration

Location: Melbourne | CBD

Job type: Full time / From 07/10/2024 - 03/10/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Teacher

Reference: 1431899

Location Profile
Albert Park College Profile:

Albert Park College opened in 2011 with a year 7 enrolment capped at 150 students and the new college has been developed as a Year 7-12 college. The College is multi campus and located in a prized inner city location. Incorporating recycled materials, indigenous flora, and natural light and ventilation, our buildings and grounds reflect our communities belief in environmental sustainability.

The new buildings feature a 21st century learning environment with open plan classrooms. All staff will be expected to teach in teams in the open plan environment.

As a designated Apple Mac school all staff will be expected to be familiar with the use of Apple computers / devices as an integral part of their teaching and learning.
The school offers two streams: general co-educational entry, and a Select Entry Accelerated Learning program that offers places to up to 50 students based on an entrance test and interview.

There are three key themes driving the culture of the new college - a celebration of arts and culture, scientific and mathematical exploration and the development of outstanding leadership capabilities.
The school also offers an Accelerated Arts program and is developing an excellent music program with a stage band, concert band and ensembles.


At Albert Park College we value:

A Positive Culture - we are positive and open and encourage a can do attitude - we celebrate a diverse range of skills and achievements - we display leadership

Community - we respect, support and nurture those around us - we are fair, consistent and clear

Knowledge - we are open to new methods of teaching and learning - we extend and challenge students to be the best they can at academic, sporting and artistic pursuits/subjects - we promote a culture of excellence

Environment - we foster an open, rich, dynamic and creative learning environment that teaches skills for the future - we care for environmental sustainability

Partnership - we are actively engaged in a partnership of learning that includes students, teachers, parents and the wider community to maximise the impact of learning

Families of The New Albert Park College have high expectations and we are driven by our commitment to deliver the best possible outcomes for the students of our community.

Selection Criteria
SC1 - Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 - Demonstrated capacity to work and collaborate with others in a team environment.

SC3 - Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 - Possess the technical knowledge and expertise relevant to the position.

SC5 - Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 - A commitment to professional learning and growth for both self and others.

Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


Additional Requirements:

First Aid qualification
Working With Children

Responsibilities
Reception Responsibilities

Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, receipting, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
Develop and implement strategies to ensure effective administration procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Support the first aid facilities and assists in delivering first aid to students
Other duties as required by the Principal team

Enrolments Responsibilities

Respond to enrolment enquiries including eligibility criteria
Manage enrolment process and liaise with primary schools
Maintain enrolment databases
Manage the data entry of student enrolments, transfers and exits
Assist with Open Day and Transition Day
Liaise with IT and finance regarding new enrolments
Create timetables for students Year 7 to Year 9
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Australia
Victoria
Melbourne Show on map Get directions