Executive Assistant / Office Manager

Generous salary on offer
Make this role your own
Leading and successful construction business
Executive Assistant/Office Manager to the Managing Director, Construction Consultancy in Melbourne's CBD

Your new company

Long-standing and highly experienced Development Management & Project Management consultancy, delivering successful project outcomes for high-profile clients.

Based in Melbourne's CBD, this is a permanent, full-time role for an EA/Office Manager that will add their can do attitude to a tight-knit and friendly team.

Your new role
An exciting and rewarding opportunity for an energetic, vibrant and experienced professional Executive Assistant/Office Manager to support the Managing Director. This role will keep you busy with an interesting variety of projects:
Manage managing directors/associate directors' diaries, schedules, appointments, and travel arrangements.
Provide Administrative support to the Advisory board.
Manage general outlook inboxes (accounts, info).
Act as the point of contact between executives and internal/external clients.
Prepare reports, presentations, meeting minutes and correspondence for meetings.
Office Management
Assist in the preparation of budgets, expense reports, invoicing and financial documents.
Manage office supplies inventory and order supplies as needed
Supervise administrative staff and delegate tasks as necessary
Ensure kitchen is tidy and dishwasher unloaded
Coordinate office maintenance and repairs with Building Management
Fire Warden
First Aid Officer
Administration
Processing timesheets and remittances as required
Coordinate and resolve general IT issues (with assistance from Invotec) for staff.
Maintaining Asset Register and the associated assets as required (Laptops, Security Cards & Codes, Cars, Myki, Fleetcards, etc)
Provide general administrative support to the team as needed
Special Projects
Handle special projects and assignments as assigned by executives
Manage onboarding and deboarding with new and departing staff
Prepare marketing materials for PPM. This includes a quarterly newsletter, as well as monthly content to be pushed out to relevant channels (website, Linkedin, PPM Intranet etc).
What you'll need to succeed
Previous experience supporting a Managing Director or C-Suite Executive
Positive, proactive, can-do attitude
Display initiative, confidentiality, and the capacity/desire to achieve and work with minimal supervision
Strong communication skills both written and verbal
Ability to build effective relationships both internally and externally
Excellent planning and organisation skills while being extremely flexible
High degree of attention to detail
Strong technically in the Microsoft Office Suite
Ability to own your own development and dedicate time to upskill
Highly organised and ability to prioritise tasks effectively
What you'll get in return
Opportunity to work within a tight-knit, friendly team
Generous salary
Opportunity to make the role your own
Conveniently based office in the Melbourne CBD
What you need to do now

If you're interested in this role, click 'apply now' to submit an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Desired Skills and Experience

Previous experience supporting a Managing Director or C-Suite Executive
Positive, proactive, can-do attitude
Display initiative, confidentiality, and the capacity/desire to achieve and work with minimal supervision
Strong communication skills both written and verbal
Ability to build effective relationships both internally and externally
Excellent planning and organisation skills while being extremely flexible
High degree of attention to detail
Strong technically in the Microsoft Office Suite
Ability to own your own development and dedicate time to upskill
Highly organised and ability to prioritise tasks effectively

Australia
Victoria
Melbourne Show on map Get directions